Hamilton County Auditor
Duties of the Auditor's Office
As Clerk to the Board of Supervisors, the Auditor's Office performs a variety of duties. The Auditor prepares Board meeting agendas, notifies the media, attends all Board meetings, keeps and records Board meeting minutes, and publishes the proceedings in the official County newspapers.
The Auditor is the County Commissioner of Elections. As Commissioner of Elections, the Auditor administers all federal, state, county, city, school, and special elections. Responsibilities include such things as voter registrations, absentee voting, recruitment of precinct election officials, printing and counting ballots, receiving nomination papers and notifying voters of elections.
As the county's Financial Officer, the Auditor completes a "State of the County" Financial Report at the end of each fiscal year. All the County payroll is computed and distributed by this office along with related reports such as FICA, IPERS, State and Federal withholding, insurance, and other deduction reports. Claims for payment for all services and materials rendered and charged to the various county departments are submitted to this office for payment.
The Auditor acts as the Budget Director for the Board of Supervisors. The preparation of all the paperwork and forms involved in the budget process is completed in the Auditor's Office. All department heads and elected officials in the county submit their budgets to the Auditor. The Auditor then compiles all the information by service area and submits it to the Board for approval for publication for the annual budget hearing.
The Auditor's Office is considered Budget Central for the various other government entities. Schools, Cities, Townships, Agricultural Extension, County Hospitals, Emergency Management Agency, E911 Service Board, and the County Assessor file their completed budgets with the Auditor.
The Auditor tabulates the taxable valuations for each property owner in the county. The computation creates the tax rate from which each taxpayer's statement is prepared. The Auditor is the Oversees of the County Plats. All documents dealing with the transfer of real estate recorded in the Recorder's Office are also filed in the Auditor's Office.
The Auditor maintains all drainage records.
Cigarette Licenses and Beer & Liquor Permits are processed by the Auditor's Office.